Your Nonprofit Bookkeeping Checklist Is Ready
Thank you for requesting the nonprofit bookkeeping checklist. Use this Excel workbook to review monthly bookkeeping, board financial reports, Form 990 records, grants, restricted funds, and common cleanup items.
What you are downloading
A branded Excel checklist designed to help nonprofit leaders organize monthly review items, year-end records, Form 990 preparation documents, grant tracking, restricted funds, document requests, and cleanup red flags.
How to use the checklist
Start with the overview tab, then work through the monthly checklist and Form 990 preparation sections. Assign owners, mark statuses, add notes, and keep track of missing records.
Monthly Review
Use the monthly checklist to review reconciliations, income, expenses, board reports, supporting documents, and bookkeeping follow-up items.
Form 990 Prep
Use the year-end section to gather financial reports, donation records, payroll reports, contractor records, grant documents, and filing support items.
Grants & Funds
Use the grant and restricted fund section to identify funding restrictions, track program activity, and organize documentation for leadership review.
When the checklist shows your books need cleanup
If your nonprofit has unreconciled accounts, unclear restricted fund balances, missing grant records, outdated QuickBooks activity, or reports that your board cannot easily understand, it may be time to get help before filing season becomes stressful.
Review these items carefully
- Unreconciled bank and credit card accounts
- Donation deposits without clear support
- Grant funds not tracked separately
- Restricted funds mixed with general funds
- Missing payroll or contractor records
- Outdated QuickBooks categories
- Board reports that are hard to understand
- Missing Form 990 support documents
- Expenses not separated by program or category
- Prior-year balances that do not look correct
Need help getting your nonprofit books organized?
Small Business Accounting Inc. helps nonprofits with bookkeeping cleanup, QuickBooks Online organization, board financial reports, grant tracking, restricted fund bookkeeping, and Form 990 support. Remote support is available nationwide.